A. All reservation forms must be received within 10 working days prior to anticipated use, at the city of Sedona parks and recreation office during normal business hours. Reservations may be obtained up to six months in advance.

B. A reservation is not complete until required fees and/or deposits are paid, and parks and recreation approve a reservation request and if required, a city temporary use permit and/or county health department permit is obtained. (See SCC 12.30.210, Special events.)

C. Reservations shall be issued only to persons 18 years of age and older. Reservations are not transferable and shall be in the possession of the reservation holder at the time of park or recreation facility use.

D. Group activities, events or organized functions shall be confined to the specific park or recreation facility reserved to the named responsible party.

E. The city manager or his/her designee may require the named responsible party to arrange for police patrol of a group’s activity, event or organized function if large crowds may reasonably be expected or if the nature of the activity, event or function, in the director’s sole opinion, warrants law enforcement and/or traffic control. The named responsible party is solely responsible for paying for such law enforcement and/or traffic control services.

F. The named responsible party and all individuals, and the group, club, organization or association occupying or using the park or recreation facility, or any portion thereof, pursuant to the reservation, as an express condition of such occupation or use, shall hold harmless from and indemnify the city of Sedona and all city employees and officials against all damage to park or facility or the death of or any injury to any person whatsoever arising out of or resulting in any way from such occupation or use. Proof of liability insurance may be required depending on the nature of the use. The named responsible party has been informed that if any individuals, group, club, organization or association is harmed due to the nature of the use (if different from the normal use of the park facility), those people are not covered under the city’s liability insurance policy, regardless of the incident occurring on city property or during a city event. The named responsible party is required to show proof of liability insurance and they have the option of purchasing “one time” event coverage through TULIP (tenant user liability policy). Parks and recreation is able to provide more information regarding the TULIP system if requested.

G. Regular or frequent use of a park or recreation facility by clubs, organization or associations may be specially allowed through a signed agreement between the city and such club, organization or association. The city manager or his/her designee is authorized to enter into such agreements. The term of a special reservation shall not exceed one year.

H. The responsible party and all individuals of the group, club, organization or association occupying or using the park or recreation facility or portion thereof shall be responsible for litter control and returning the facility to an as found condition.

I. Recurring usage requests of a city facility will be evaluated and authorized with written permission from the city manager or his/her designee.

J. Use of city facilities for profit making is not permitted, except with authorized written permission from the city manager or his/her designee. [Code 2006 § 15-3-2. Ord. 2009-10, 9-8-2009; amended during 2012 codification; Ord. 2012-04 § 1, 4-10-2012; Res. 2012-08 Exh. A, 4-10-2012].