A. Under $10,000. Whenever any contemplated purchase or contract for services, supplies or materials is for the sum of less than $10,000, the department head or designee may order the item as needed without bidding. If the price of supplies or materials made with or containing recycled products is within five percent of the price of materials not made with or containing recycled products, the department head or designee may give preference to and purchase the supplies or materials made with or containing recycled products, so long as quality or performance are not compromised by such purchasing preference.

B. Ten Thousand One Dollars to $50,000 Inclusive. Whenever any contemplated purchase or contract for services, supplies or materials is for the sum of at least $10,001 but not more than $50,000, the department head or designee shall let contracts by obtaining at least three written quotations. The department head or designee may then award the purchase or contract of service to the lowest responsible supplier. Dividing invoices on a single purchase so each invoice is less than $50,000 is prohibited. Notice of SCC 3.05.040(G), purchase preference for supplies or materials made with or containing recycled products, shall be placed in or otherwise made a part of all city solicitations for informal bids or written price quotations.

C. Fifty Thousand One Dollars to $100,000. Whenever any contemplated purchase or contract for services, supplies or materials is for the sum of $50,001 to $100,000, the department head or designee shall issue a written request for bid to at least three vendors, if possible. The notice herein required shall include a general description of the articles to be purchased or services to be performed and the time and place for opening bids. Notice of SCC 3.05.040(G), bid preference for supplies or materials made with or containing recycled products, shall be placed in or otherwise made a part of all city bid notices and solicitations. If only one responsive quotation is received, the buyer may initiate a second solicitation. Once all bids are received, the city manager shall make the final approval. If he or she determines that the price is fair and reasonable, the purchase may be made from a single responding vendor. City manager approval is required on all purchases or contracts for services, supplies or materials costing $50,001 to $100,000.

D. Products, Construction Projects and General Services over $100,000. No contract of $100,000 or more for budgeted products, construction projects and general services shall be let, except by the city council. Whenever any contemplated purchase or contract is for the sum of $100,000 or more, the city manager shall present the bids to the council for approval and advise the council of the advantages or disadvantages of the contract and bid proposal.

E. Zero Dollars to $100,000 for Street and Drainage Maintenance, Repair and Improvement. Notwithstanding subsections (B), (C) and (D) of this section, whenever any contemplated purchase or contract for services of work to be done for the purpose of street and drainage maintenance, repair and improvement is for a sum of up to $100,000, the city shall obtain a written bid for the work to be done, and the city manager may then award a contract; provided, that:

F. Contract Amendments (Change Orders). The city manager may authorize change orders to contracts for purchases of services, supplies or materials approved by the council for up to an accumulative amount of 10 percent of the original contract or $75,000, whichever is greater. For change orders over the accumulative amount of 10 percent of the original contract or $75,000, the city manager shall present the amendment to the council for approval.

G. Direct Appointment of Professional Services. Regarding the procurement of professional services as described in SCC 3.05.070, the following approval levels will apply: