A. The police chief shall maintain a suitable system of filing traffic accident reports. Accident reports or cards referring to them shall be filed numerically in the same manner as other department reports.

B. The police chief shall receive and properly file all accident reports made to the department under state law or under any ordinance of the city. No such report shall be admissible in any civil or criminal proceeding other than upon request of any person making such report or upon request of the court having jurisdiction to prove compliance with the laws requiring the making of any such report. [Code 2006 § 11-2-5].